WEDDING LUNCH PROPOSAL 1 WEDDING LUNCH PROPOSAL 2 Wedding lunch Professors name: Students name: Date INTRODUCTION I am the manager of Dragon Events Pte Ltd, and the wedding lunch is to be held in November 2021. We will organize the venue for the event and all the meals and beverages. Our budget will be listed below (Campanelli & Press, 2009). MISSION Our organization’s mission is to stretch a helping hand to our clients to develop a clear picture of what they expect to achieve, to create and implement a fully developed solution that brings the client’s vision into reality with the help of our accurate strategies, unlimited resources, and creative ideas, and professionalism in the event planning and management industry (Essig, 2019). VISION To provide affordable, timely, and accurate event planning services to our clients. As we move to our goal of being a world-class event planning organization, we wish to provide our clients with the best events planning experience with a smart, convenient, and transparent event schedule that is pocket friendly (Farrel & Farrel, 2013). OBJECTIVE, CONCEPT, AND DESCRIPTION OF THE EVENT Some of our goals are as follows; · It is providing event management and catering services that have never been experienced in the industry before at an affordable price. · To be the best choice for weddings and corporate events in event branding and planning. · To conduct an event management research and development entities in the organization within the first four years. · To create a basis of long-term growth of capital through the achievement of consistent return on investment that is larger than other companies. · To be admired by clients for our standards and values. Our goal is to have everything in place and in time before the event commences. We will ensure that the venue has an adequate space indoor, and if it is not enough, we will have an alternative line up to complement the space. We will have several caterers to provide enough food and beverages to the guests. The decorations will be set a day before the wedding lunch to ensure that everything is in place and to avoid the last-minute rush. The bride and the groom will be seated on the special seats. Guests will be sitting at the center of the venue and will be vital to share about the newlyweds. Every guest will be encouraged to take part in different entertainments and performances dedicated to the newlyweds. Guests will be allowed to have as many pictures as possible in the provided booth and red carpet. During the buffet session, everyone will enjoy the specially prepared king and queen royalties Filipina dishes. There will also be a dancing competition during the event. There will be a cake to celebrate the newlyweds where they will make a slice of the cake and afterward perform their favorite song, pledging for each other for their infinite love (Hattingh, 2007). UNIQUE SELLING POINT Give us your dream event; we give you the real game. BUDGET Our estimated budget for the event is as shown below. a. Venue $330 Event coordination · I am meeting with clients at least five times before the event for endorsements and planning. · Coordination of suppliers. · They were giving out the event program. · Training of ushers and usherettes. We will have six usherettes for 150-200 guests. · I am registering and arranging tables in the venue as per the clients’ wishes. · We are reminding all guests weeks before the wedding. A list of all guests should be out one week before the wedding. · Supervising ushers, usherettes, and all suppliers. · Supervising the venue decorators. · We are managing the wedding lunch venue. $ 750 Videography and photography Photography · Guests are taking pictures with the newlyweds at the booth. · Printing of an album with 25-30 best shots. Videography · Professional video coverage of the entire event. · Audio equipment and lightings. · We are providing both a raw and an edited DVD. $ 500 Renting of the dance floor · 12ft x 27ft dance floor space panel 12 pieces. · Charge delivery. $ 300 Lighting and sound set up · Four units SRX speakers · Four units M-Audio monitor · Three units amplifiers · 1-unit Delta equalizer · Two groups zoom studio effects processor · Five units microphones · Three units wireless microphones · 14 units LED stage lights · 1 unit follow spotlights · Two units DMX controller · Three units of tower light stands $ 250 Interior décor and flowers Entrance arrangements · At the entrance, there will be white, orange, and yellow Holland Roses, carnations, and Orchids with vines. · In the middle, there will be Organza, gold in color, dropping sideways. · Arch will be wrapped in fabric Altar arrangement · Three decorations of candle holders · Three pedestal arrangements made using Holland Roses $ 300 Aisle · Seven sets of archers with hanging silver beads and crystals in the end and Holland Roses on top. · White transparent entrance curtain types · Red carpet $ 250 Wall and posts · Nine pieces of silver fans with silver ribbons and floral sprays $ 800 Newlyweds table and backdrops · White organza curtain on the back wall · Draped silver fabric with floral spray in the middle · Four pillars with Roses on top $ 140 Guest table arrangement · Holland Roses carnations, orchids in glass vases · Loyal candles · Mirror · Hanging silver beads $ 200 b. CATERING SERVICES (DRAGON CATERERS) ($7 per person) · Pork barbeque · Chicken stew with red wine sauce · Fish fillet · Buttered vegetables · Boiled rice · Refillable soda and ice tea $ 900 c. INVITATIONS $ 250 d. SOURVENEIRS $ 300 e. CAKES $ 150 f. FLOWERS AND DECORATIONS $ 200 Total $ 5000 13% VAT 600 11% service fee 500 Contingency fund 600 Amount (Gross) $ 6700 FUNDING OF EVENT The event is self-funded by our companys savings. We had enough savings from the investment return of the previous events that we have planned. From the funds, we will pay suppliers, caterers, who are from our company and the venue (Farrel & Farrel, 2013). MARKETING We market our event planning company in various ways. One is through networking, whereby we get referrals from previous clients or friends by keeping in touch with them and always being in good terms. We associate our company with nearby businesses. We also do online and local listings. In the several business listing websites, we usually advertise company there. We also promote our company in the niche list in the most highly visited sites. We use our unique business cards to our customers and at networking events and business meetings. We also ask vendors whether we can leave our business cards at their workplaces (Hattingh, 2007). Social media is among the most significant platforms that we have promoted our company. We usually run a contest on social media and use hashtags and share photos of our latest projects that we have completed. We do email marketing where we write blogs and newsletters about our company and share them through email to our current clients and our former clients. It is the most effective way of communicating and updating clients of new services. We also post our past event video clips on social media and even stream live on the website. SEO, content marketing has been among the most effective way we promote our company. This has attracted visitors to our site. We also take part in trade shows where we interact with potential clients and network with relevant individuals. We also take this chance and share our business cards, flyers, and brochures (Essig, 2019). RESPONSIBILITIES AND TASKS DIVISION Events director- Mr. Gideon James An event director plans and executes the planned event and is responsible for logistics, technical and creative sectors. This is inclusive of event designing, communication, marketing, and building the brand. He is also capable of the production of audio-visual, writing scripts, budgeting, negotiating, and client service. He is not responsible for operations at the event venues that are rented but monitors all activities related to the event. He is also responsible for making that budgets and deadlines are adhered to and to manage the event. He also coordinates activities that take place in preparation for the day of the game (Petyt, 2013). RESPONSIBILITIES · Manage and direct staff taking part in the event coordination. · Oversee elements of events like weddings, conferences, anniversaries, birthdays, tradeshows. · Hire, educate, and train staff on the appropriate procedures of the event. · Come up with a budget and make necessary adjustments. PROJECT MANAGER -Mr. Hun Min The project manager makes sure that the project is executed on time and within the set budget. He also ensures that the set objectives of the project are achieved, and the staff is doing their duties as assigned. Projects are not part of the day-to-day activities hence require a team to work together to achieve the objectives. A project manager is supposed to supervise the project and make sure the project is completed with efficient resources having been utilized, and the client’s interest is satisfied (Farrel & Farrel, 2013). RESPONSIBILITIES · Taking part in setting and agreeing with the project objectives. · Being the representative of the clients interest. · Giving advice and guiding project management. · Organizing staff and professionals working on the execution of the project · Assessing risks. PROGRAM COORDINATOR -MS. Joy Grace A program coordinator generally supports member services such as processing applications, due payment processing, and giving high-quality services to customers. She also offers information to members of the organization and liaises with both the information service department and the finance department to ensure accuracy in the departments and smooth processes (Hattingh, 2007). RESPONSIBILITIES · Backing up the entry of a new member application and verification of the accuracy of the information. · Informing applicants promptly of additional information needed. · Batching and processing applications · Providing quality and accurate service to customers and inquired information through email, mail, fax, or phone. VENUE COORDINATOR -Ms. Francisca Heart A venue coordinator talks and listens to the needs of the client and presents ideas and solutions to their needs. They also liaise with employees, suppliers, contractors, and other parties at the time. For one to be a venue coordinator, social skills and customer service skills are required (Santaemilia & Bou, 2009). RESPONSIBILITIES · Identification of the most suitable venue. · Making sure that the venue meets the clients preference. · Harmonizing communication from the venue and reporting to the board. · Ensuring that bookings, payments, and arrangements are adequately executed. · Documenting records of information concerning the venue. EQUIPMENT COORDINATOR- Mr. Paul David An equipment coordinator assists in the planning, coordinating, and organizing the sound equipment and maintaining the program. He coordinates, leads, and oversees people assigned to carry out repair and maintenance work to vehicles and equipment (Press, 2019). RESPONSIBILITIES · Oversees vehicle and equipment maintenance and determines repair priorities (Peterson, 2012). · Helps in the preparation of the annual budget and work inclusive of cost estimates and time and material specification where he recommends purchase, allocation, and disposing of vehicle, equipment, machinery, and parts (Peterson, 2012). · Helps in the identification of problems and evaluating necessary repairs. He also gives authorizations to use materials or replacement parts. He organizes the training of employees on current repair and maintenance techniques. He helps in estimating the cost of repairs for insurance (Petyt, 2013). FLOOR PLAN AND EVENT LAYOUT The bride and the groom will be seated on the special seats. Guests will be sitting at the center of the venue and will be vital to share about the newlyweds. Every guest will be encouraged to take part in different entertainments and performances dedicated to the newlyweds. Guests will be allowed to have as many pictures as possible in the provided booth and red carpet. At the entrance, there will be white, orange, and yellow Holland Roses, carnations, and Orchids with vines. In the middle, there will be Organza, gold in color, dropping sideways. The Arch will be wrapped in fabric. Alar arrangement will be three decorations of candle holders, and three pedestal arrangements made using Holland Roses The guest tables will be decorated with Holland Roses carnations, orchids in glass vases, loyal candles, mirrors, and hanging silver beads. The aisle will have, sets of archers with hanging silver beads and crystals in the end and Holland Roses on top, white transparent entrance curtain types, and red carpet The bride and grooms table will be decorated with white organza curtain on the back wall, draped silver fabric with floral spray in the middle and four pillars with Roses on top (Farrel & Farrel, 2013). MENU Dragon catering menu ($7 per person) · Braised pork barbeque · Chicken stew in red wine sauce · Fish fillet · Buttered vegetables · Boiled rice · Refillable soda and ice tea ACTIVITIES AND GAMES There will be several games that will engage everyone in the room. One of the games will be the shoe game. The newlyweds will seat Infront of the guests where they will sit back to back. Each will have one shoe of their partner and one of their shoes. One of the guests will act as the host of the party, and the newlyweds will answer questions simultaneously by holding up the shoe that corresponds to their answer. This game will take approximately fifteen minutes (Peterson, 2012). We will also set up a wheel of fun. This will encourage guests to interact. We will create a custom wheel with activities that can be spun in the venue. The options on the wheel may be requests such as “bride and groom to kiss” or “showcase your best dance moves.” This may take approximately fifteen minutes (Moorcroft, 2014). ITEM SUPPLIER COST Venue Falcon Gardens and Hotel $ 330 Catering services Dragon caterers $ 900 Invitation Dragon printers $ 100 Cakes Elegant bakers $ 150 Flowers Glamour decorators $ 200 The wedding lunch will be held at Falcon Gardens and Hotel, which we negotiated and paid rent of $330 for eight hours. Catering services will be offered by our Dragon caterers, who will also provide dishes, plates, forks, knives, and glasses. The total cost will be approximately $900 for all the supplies, food, and beverages food. We will also print the invitation cards to the guests, who will be around 150-200 guests. The cake will be baked by elegant bakers who will amount to approximately $150. Flowers and all the decorations will be supplied by Glamour decorators who will also take part in decorating the venue. This will amount to roughly $200 (Hattingh, 2007). GANTT CHART FOR TIMELINES AND DELIVERABLES choosing a decorator 1-Jun 3-Jun choosing a photographer 6-Jun 9-Jun booking sound and lighting system 10-Jun 12-Jun reviewing invitations 15-Jun 17-Jun confirm venue reservation 19-Oct 20-Oct event day 15-Nov 15-Nov The wedding lunch deliverables will include; booking the venue, décor, the wedding cake, photographer, arrangement of the venue, food and drinks, sound and lighting equipment, flowers. The team will give out a schedule of tasks and duties to be implemented before and during the event. All deliverables should be within the budget. A contingency plan will also be developed to cover any issue that might come up during the event. The total time given to arrange the wedding lunch is eight months; hence each activity will be allocated enough time to execute it. Our chart will include the schedule which will be presented to the bride and the groom for approval. The schedule will consist of the following; selecting a venue and booking it for the time and date of the wedding lunch, pick an excellent decorator and florist, choose a photographer, book sound, and lighting systems then review the invitations. We shall also work with our caterers and come up with a menu and also liaise with the bakers. Finally, we shall confirm our venue reservation (Villafiorita, 2016). PROGRAM 2.00 pm Introduction of Guests 2.30 pm Grand entrance of Newlyweds 3.00 pm Serving of food and beverages 4.00 pm Games and activities 5.00 pm Cutting of the cake 5.30 pm Taking pictures with the Newlyweds 6.00 pm Newlyweds dancing 7.00 pm Party time 9.00 pm Guest leave at their pleasure CONCLUSION During the whole process of planning the event, I have learned a lot. I have learned that teamwork is an essential aspect of successful events. The event will be a success through the cooperation of the team starting from the event director, Mr. Gideon James, who will plan and execute the planned event and is responsible for logistics, technical, and creative sectors. This is inclusive of event designing, communication, marketing, and building the brand. He will also be responsible for the production of audio-visual, writing scripts, budgeting, negotiating, and client service. He will, however, not be accountable for operations at the event venues that are rented, but monitors all activities related to the event. He will also be responsible for making that budgets and deadlines are adhered to and to manage the event. He will also coordinate activities that take place in preparation for the day of the event (Hattingh, 2007). Our project manager, Mr. Hun Min, will make sure that the project is executed on time and within the set budget. He will also ensure that the set objectives of the project are achieved, and the staff is doing their duties as assigned. The project manager will supervise the project and make sure the project is completed with efficient resources having been utilized, and the client’s interest is satisfied. Our program coordinator, Ms. Joy Grace, will support member services such as processing applications, due payment processing, and giving high-quality services to customers. She will also provide information to members of the organization and liaises with both the information service department and the finance department to ensure accuracy in the departments and smooth processes. Our venue coordinator, Ms. Francisca Heart, will talk and listen to the needs of the client and presents ideas and solutions to their needs. She will also liaise with employees, suppliers, contractors, and other parties at the time. Our equipment coordinator, Mr. Paul David, will assist in the planning, coordinating, and organizing the sound equipment and maintaining the program. He will also coordinate, lead, and oversee people assigned to carry out repair and maintenance work to vehicles and equipment. Through the cooperation of these team members, we will have the best wedding lunch for the couple (Farrel & Farrel, 2013). References Campanelli, M., & Press, E. (2009). 55 Surefire Internet businesses you can start for under $5000entrepreneur Press. Essig, L. (2019). Love, Inc.: Dating Apps, the big white wedding, and chasing the happily Never after. University of California Press. Farrel, B., & Farrel, P. (2013). The before-you-Marry book of questions. Harvest House Publishers. Hattingh, C. (2007). Bridal garment. Xulon Press. Moorcroft, S. (2014). The wedding proposal (Choc lit): Can a runaway bride stop running? Choc Lit. Peterson, M. S. (2012). Debt-free I do 99 ways to have a memorable wedding on a shoestring budget. Mark S. R. Peterson. Peterson, M. S. (2012). Debt-free I do 99 ways to have a memorable wedding on a shoestring budget. Mark S. R. Peterson. Petyt, K. (2013). Paris weddings. Gibbs Smith. Press, W. P. (2019). My wedding shit: A planner and notebook for plans, budgeting, checklists, thoughts, and random shit because planning a wedding is no fucking joke. Independently Published. Santaemilia, J., & Bou, P. (2009). Gender and sexual identities in transition: International perspectives. Cambridge Scholars Publishing. Villafiorita, A. (2016). Introduction to software project management. CRC Press. GNATT CHART picking venue 43975 43977 choosing a decorator 43983 43985 choosing a photographer 43988 43991 booking sound and lighting system 43992 43994 reviewing invitations 43997 43999 confirm venue reservation 44123 44124 event day 44150 44150 Applied Sciences
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